Workplace harassment is not just a personal issue; it’s a pervasive problem that affects the safety, well-being, and productivity of employees. Understanding how to document such incidents effectively is crucial for addressing the issue, whether it’s for reporting to HR or for potential legal actions. This starter guide offers fundamental steps to empower you in documenting workplace harassment accurately.

Recognize Harassment

First, it’s essential to recognize what constitutes harassment. It can range from overt acts, like unwanted physical contact and verbal abuse, to more subtle forms, including inappropriate jokes or emails. Knowing to identify these actions is the first step toward documentation.

Documenting the Incidents

Note the date, time, location, what was said or done, and how it affected you. Save any emails, texts, notes, or voicemails that relate to the harassment and if anyone witnessed the harassment, make a note of their names and contact information.

Reporting the Harassment

Know Your Company’s Policy: Familiarize yourself with your employer’s policy on harassment. It should outline how to report incidents and the procedure that follows.

  • Report to HR or a Trusted Supervisor: With your documentation in hand, report the harassment to HR or a supervisor you trust. Ensure your report is as detailed and factual as possible.

  • Keep Records of the Report: Document when and how you reported the harassment, including copies of any written reports and notes on verbal communications.


Documenting workplace harassment is a vital action toward stopping it and protecting your rights. This guide aims to start you on the path to effectively recording incidents and seeking the resolution you deserve. Remember, no one should have to tolerate harassment in the workplace, and there are laws and resources designed to protect you.

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If you’re experiencing workplace harassment, remember, you’re not alone, and support is available. For further guidance or to explore your legal options, reach out to our team. We’re here to help you navigate through these challenging times with expert legal support and advice.

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